Whether digital preservation, metadata capture and management or publication: our modular software solutions cover all aspects of archiving in accordance with the OAIS reference model. This enables them to cover the wide range of different needs of our customers. Documentation for the various applications can be found at docs.docuteam.ch.
OAIS (Open Archival Information System, ISO 14721) is a central standard for digital preservation and long-term digital archiving. It is a reference model that defines functionalities and responsibilities with the aim of keeping digital information usable in the long term.
docuteam box
Secure storage and management
docuteam box encloses the digital magazine (repository) and thus the heart of a system for digital long-term archiving. docuteam box serves as an application for managing the repository as well as a central machine interface (API). docuteam box offers a graphical user interface that is aimed at specialized archive personnel.
Part of docuteam box is also the so-called ‘cockpit’, which provides an insight into the most important metrics of the repository content.
A simple search gives you a quick overview of the repository content and allows you to easily filter according to certain criteria. A SPARQL search enables complex queries across all metadata. The metadata of the archived objects can be displayed and edited as required. Primary and metadata can be downloaded directly from the user interface.
docuteam box has a machine interface that can be used to make the functionalities accessible to authorized external systems.
Both the primary data and the metadata are stored in accordance with the Oxford Common File Layout (OCFL) specification. Fedora Commons is used as repository software.
docuteam feeder
Versatile and flexible ingest processes
docuteam feeder is a web-based ingest tool with which data can be migrated, validated, modified and finally stored in the repository in a controlled manner. Ingest is the OAIS process that enables entry into the archive.
docuteam feeder offers a graphical user interface for the creation and execution of workflows. These workflows can be customized from various modules according to the respective requirements. These modules include all the necessary steps for creating a so-called ‘Submission Information Package’ (SIP), for quality checks, for migrating files into archivable formats, for virus checks, for enriching metadata and for other work processes.
Data can be uploaded to the docuteam feeder web interface and then processed using a workflow. Deliveries can also be made via an interface.
docuteam feeder can be operated manually, but also offers the necessary interfaces and processing logic to achieve a high or even complete degree of automation. This means that large volumes can be processed by delivering production systems.
docuteam packer
The pocket knife for pre-ingest
docuteam packer is an application with which so-called Submission Information Packages (SIP) can be manually created, displayed, searched and edited. The files and directories contained in a package as well as the descriptive and technical metadata are displayed and can be changed directly in the packer. All changes to the files and directories are registered as technical metadata.
docuteam toolbox
Work efficiently through automation
With docuteam toolbox, you can run processes that are customized to your specific situation and tasks in order to efficiently manage the volume and complexity of data.
Automated or semi-automated processes are desirable or even indispensable for numerous scenarios in the field of digital long-term archiving. docuteam toolbox provides a place for such processes and thus serves as a valuable tool for digital archivists.
docuteam context
Flexible and efficient working in the archive
docuteam context is the latest generation of archive information system. With docuteam context, you can access your archive records efficiently and keep your data standardized and coherent. Comprehensive configuration options allow flexible use according to your needs.
In accordance with the underlying ‘Records in Contexts’ standard, docuteam context recognizes the concept of records (units of description) and instances (characteristics, representations) of these records. Link these with authority data and file plans or classifications. Location management allows you to keep track of your archive records. You can control access options and visibility using retention periods and publication rules.
docuteam context attaches great importance to ensuring that the application allows you to work efficiently, whether through different views, powerful mass processing functionalities or convenient import and export options.
docuteam sirius
Publication portal for your archive data
With the virtual reading room docuteam sirius, you can publish your data. Your archive gains visibility and reach. Various search options allow both browsing and targeted finding. Flexible processes ensure that the data is published in the form you require.
Various access and search options are available to the user:
- Browse via the tree structure (tectonics)
- Simple search with facets
- Advanced search
- Access via vocabularies and standard entries
Roadmap
docuteam is constantly developing its own products. The archivists of docuteam use all our tools intensively and thus make a significant contribution to efficient and high-quality applications.
In the “docuteam User Group” and at the annual Community Day, we exchange ideas with all users and thus obtain valuable strategic input for the roadmap.
More detailed information can be found at https://docs.docuteam.ch/roadmap/.
A selection of the new features that will be implemented in the 2025 release:
- Introduction of independent and scalable runners for workflow execution in feeder
- Addition of customer-specific metadata in feeder and box
- Introduction of a task view in box
- Checksum check in box with user interface
- Download of any files and file combinations in box
- Previews in box
- Extended rights management in box
- Accessions in context
- Attachments including viewer in context
- Direct import into context from feeder
- Watch lists in sirius
- Connection of new source systems to sirius
Focused further development
We are also working on the following major topics.
docuteam box
- New search enginge
- Full-text search across a digital archive
- Audit functionality
- Re-design of the search and detail View
- Functionalities in connection with interim archiving
- Preservation planning and actions
docuteam feeder
- Web-based delivery tool resp. Deposition Platform
- Audit functionality
- Replacement of the PDF conversion solution
- Concept of the future ingest (extended system architecture, new SIP standard)
docuteam context
- Expansion of the search functionality
- Refined, clearer forms
- Expansion of integration with docuteam box
- Enhancements to rights management
- Mass mutations
docuteam sirius
- Revision of the tree and and detail view
- Galleries
- New filter facets
- Stories/Topics
- Refined rights management
- Order system
Active in the community and on committees
As an active member of the community, docuteam will continue to support the maintenance and development of Fedora 6 as the backbone of our repository stack. We also actively contribute our expertise and our vision of making the treasure trove of archives digitally accessible in a controlled manner to various standardization and technical committees.